portal/runs/contractor-planned-2026-09-24/site/aggregates.yaml

aggregates:
- bucket: applications
  initial: open
  states:
    declined:
      event: declined
      mail:
        body: Thanks for taking the time to apply. We've decided to go with other candidates this time, but we'll hang on to your details in case something suits down the line. Good luck out there.
        subject: Your application with Nordvik Bygg
        to: submitter
    hired:
      event: hired
      mail:
        body: Good news - we'd like to bring you on board. Ingrid will be in touch shortly to sort out start date and paperwork. Welcome to the crew.
        subject: Welcome to Nordvik Bygg
        to: submitter
    interview:
      event: interview
      mail:
        body: We'd like to meet you. Someone from our team will call you soon to find a time. Have a couple of past jobs ready to talk through.
        subject: Let's talk - Nordvik Bygg
        to: submitter
    open:
      event: received
      mail:
        body: Thanks for reaching out about work with us. We're looking through applications now and will get back to you soon either way.
        subject: We've got your application
        to: submitter
  transitions:
    interview:
    - hired
    - declined
    open:
    - interview
    - hired
    - declined
- bucket: enquiries
  initial: open
  states:
    declined:
      event: declined
      mail:
        body: We won't be able to take this one on. Sorry we can't help this time - feel free to come back to us if things change.
        subject: About your enquiry
        to: submitter
    lost:
      event: lost
      mail:
        body: You've gone with someone else for this job - no hard feelings. If anything else comes up on the building, give us a shout.
        subject: About your quote
        to: submitter
    open:
      event: received
      mail:
        body: We've received your enquiry and will be in touch to arrange a look at the building. No need to do anything else for now.
        subject: We've got your enquiry
        to: submitter
    quoted:
      event: quoted
      mail:
        body: Your quote is ready - see the details at {site}. Let us know if you'd like to go ahead or if anything needs explaining.
        subject: Your quote from Nordvik Bygg
        to: submitter
    surveyed:
      event: surveyed
    won:
      event: won
      mail:
        body: Great - you're in. We'll be in touch to plan dates and next steps for getting the work started.
        subject: You're booked in with Nordvik Bygg
        to: submitter
  transitions:
    open:
    - surveyed
    - quoted
    - won
    - lost
    - declined
    quoted:
    - won
    - lost
    - declined
    surveyed:
    - quoted
    - won
    - lost
    - declined
- bucket: site_reports
  initial: open
  states:
    closed:
      event: closed
    open:
      event: received
  transitions:
    open:
    - closed
- bucket: subcontractors
  initial: open
  states:
    approved:
      event: approved
      mail:
        body: You're approved and now on our subcontractor list. We'll reach out when work comes up that suits you.
        subject: You're on our subcontractor list
        to: submitter
    checking:
      event: checking
    open:
      event: received
      mail:
        body: Thanks for applying to work with us. We're going through your details and will come back to you soon.
        subject: We've got your application
        to: submitter
    papers_requested:
      event: papers_requested
      mail:
        body: Before we can approve you, we need a few papers from you - see what's needed at {site}. Send them across when you can.
        subject: We need a few documents from you
        to: submitter
    rejected:
      event: rejected
      mail:
        body: We won't be adding you to our subcontractor list at this time. Thanks for your interest - you're welcome to apply again later.
        subject: About your subcontractor application
        to: submitter
  transitions:
    checking:
    - papers_requested
    - approved
    - rejected
    open:
    - checking
    - rejected
    papers_requested:
    - approved
    - rejected